Once you have your manual, your system needs implementation, which involves:-
- Training of staff in new procedures (daily checks, fault reporting, repair requests).
- Training mechanic or approved repairers in procedures of repair requests and closing out of faults and monitoring faults.
- All staff involved must understand the role they play in making the system work for your business.
- A vehicle register is to be compiled stating make of vehicle, type of vehicle, date of construction, registration number, chassis number (VIN), manufacturers ratings once into scheme, date of inclusion into scheme and column for date of deletion from scheme must be included.
- Fault report/repair request books must be purchased for each vehicle and must be numbered for audit purposes. These books are available from S.W. Consulting or you can print your own.
- The repair request books must be filled out by drivers and a copy must stay in the truck, a copy to the office and a copy for your repairer. Your repairer could be in house or a contractor. 4 weeks of records for each vehicle must be available at entry audit.
- You need a daily check completed, recorded and kept for audits for each vehicle – if you are already completing this, you current form can be used if it meets the NHVAS requirements (which most daily checks do). 4 weeks of records for each vehicle must be available at entry audit.
- Records must be available at audit to prove that vehicles that are entering the scheme have a roadworthy inspection that is less than 12 months old.
- Once all of these papers are complete, an external audit is required. The service can be performed by a QSA Certified Auditor (a listing of auditors is available on the RABQSA website or you can use Bruce Johnson or David Machin who are RABQSA Certified Auditors).
- External audits are required on entry to the scheme, six months after entry (to check for compliance with the scheme) and then at 2 year intervals from your first audit. External audits are required as part of NHVAS scheme.
- After successful completion of audit process, you will need to send a copy of the audit report, your application with vehicle list and payment to NHVR. A copy of fees structure is available from S.W. Consulting or the NHVR web site.
- NHVR will process your application and return to you your NHVAS labels for each vehicle nominated (prime mover or rigid). These labels are numbered and are allocated to specific vehicles (check NHVAS label number and registration match). You will also receive an interception report book (also numbered for each vehicle). This book is to remain in the vehicle and to be presented to police officer or Transport enforcement when pulled up on side of road.
This is a summary of the requirements to get your Maintenance Management system up and running. Should you require any further information or assistance, please do not hesitate to contact us.
Other information that could be of use:-
- a list of road friendly suspensions can be found www.infrastructure.gov.au (Enter “Road Friendly” into quick search at top of page and then open “certified road friendly suspensions”)
- austroads.com.au also could be of use – this site give links to all Traffic Authorities Australia wide
